May 2019 Agenda Annual Parish Council Meeting & Monthly Meeting
FULBECK PARISH COUNCIL
Dear Councillor, you are hereby summoned to attend the Annual & Parish Council Meeting of Fulbeck Parish Council, which will be held on Monday, 13th May, 2019 at 7.30 p.m. in Fulbeck Village Hall.
Carol Tointon, Clerk to the Council Date: 5th May 2019
Annual Meeting of the Council
1. Apologies for absence and reasons given
2. Notes of the last Annual Meeting held on 14th May 2018 to be approved as minutes (attached)
3. Chairperson’s Report
4. Election of Chairperson and Vice Chairperson and signing of Declaration of Office
5. Signing of Declaration of Acceptance of Office by all Members/DPI form
6. Appointment of Representatives of Outside Bodies
Village Hall & Playing Field Committee
7. To confirm the appointment of Internal Auditor
8. To receive the Charities Report
9. Any other business
Parish Council Meeting Agenda
1. Apologies for absence and reasons given
2. Chairperson’s remarks
3. To receive declarations of interest in accordance with the Local Government Act 2000
4. Notes of the last meeting held on the 11th March 2019 (already circulated) to be approved as minutes.
5. Adjournment of business for public questions and comments.
6. Reports on matters outstanding:
a) Community Speed Watch
b) Dog Faeces
7. Financial Matters
a) Financial Report including end of year accounts for 2018/2019 (attached)
b) Accounts for payment –
- Litter Picker – April & May (new rate of pay from April 2019)
- Grass Cutting
- Came & Co. – Insurance Premium
- Clerk’s Income Tax
c) Payments made:
- Clerk’s Salary – March & April (new rate of pay from April 2019)
- Gifford’s Recycling Ltd – Cushion floor and delivery for Play Area - £1584 including VAT
- Simpsons Arboculture Ltd – 2 invoices for work to Oak Tree on Playing Field - £11280 including VAT
- Wickes, Grantham – Gravel boards and ancillary products to finish Play Area - £776.30 including VAT
d) Payments received:
- Precept - £7400
- Commercial Clean –
e) Approval of Annual Return – Section 1 of the Annual Return (The Annual Governance Statement) must be approved before Section 2. To approve the Certificate of Exemption.
8. Planning Matters
a) Planning Applications Received – S19/0402 Change of use from paddock land to residential garden at Cherry Trees, South Heath Lane. No objections were put forward.
S19/0458 – Change of use of Land to storage of materials and siting of open storage building at Richmond House, Brant Road. Representations were put forward that the Parish Council objects very strongly to the assumption that retrospective planning will be granted.
S19/0403/4 – Addition of Balcony at Ermine House, High Street. No objections were put forward.
S19/0456 – Change of Use of Land to Keeping of horses and siting of twin field shelter at Richmond House. No objects were put forward.
S19/0450 – Erection of barns and stable block – Land off Pottergate Road, Fulbeck Heath. No objections were put forward.
b) Planning Applications Determined – S19/0255 – Conversion of residential storage buildings into habitable accommodation at Beck Farm, The Barn.
S19/0425 – Fell Ash due to Ash Die back disease at Orchard Cottage, Washdyke Lane
9. Highway Matters
To note temporary road closure – Pottergate Road (Between A17 & South Heath Lane). Closure one day between 3rd June and 14th June 2019.
To note two notifications have been sent to LCC via FixMyStreet. One outside Manor Cottages and the other outside the Reading Rooms.
To consider a request from Caythorpe Parish Council to contribute towards the cleaning of the footpath along the A607 from Fulbeck Boundary. The cost from Caythorpe to the Fulbeck boundary would be £350.
10. Correspondence – please see attached list
11. To consider request from The Salvation Army to see if the Council would be open to the possibility of siting a Salvation Army Clothing Bank in Fulbeck.
12. The use of domestic CCTV systems – to discuss a complaint that has been received
13. District Councillor’s Report
14. County Councillor’s Report
15. Village Organisations’ Report
Village Hall and Playing Field Committee
16. Matters for Urgent Discussion
17. Public Comments
Date of next meeting Monday 8th July 2019 at 7.30 p.m. in the Village Hall.