May 2026 Minutes (draft)
Fulbeck Parish Council
Minutes for Annual Parish Council Meeting held on 21 May 2026 at 7.30 PM
Location: Village Hall, Lincoln Road, Fulbeck, NG32 3JW
MINUTES
Welcome and open the meeting. - The meeting commenced at 8.21pm. - Present: Councillors Nick Harrison, Jane Hodcroft, Peter Hughes, June Hutchinson (Chair), Gill Thornton; Dermot Daly (Clerk); District Councillor Penny Milnes; 16 members of the public.
26/27/001
Agree on the Parish Council Chair for the forthcoming year. - It was unanimously RESOLVED to elect Cllr June Hutchinson as Chair for the current Council year.
26/27/002
Receive and approve any apologies for absence. - Cllr Rosie Siddans provided her apologies.
26/27/003
Agree the co-option of a Councillor to the remaining Casual Vacancy and complete relevant forms. - There was no interest shown at the meeting.
26/27/004
Agree the Vice Chair for the forthcoming year. - It was unanimously RESOLVED to elect Cllr Rosie Siddans as Vice Chair for the current Council year.
26/27/005
Receive disclosures of interests from Councillors on matters at this meeting. - None.
26/27/006
Suspend Standing Orders and allow for Parishioner Questions and Observations and to receive reports from County and District Councillors. - The Standing Orders were suspended for this item. - County Council Report: A written report was provided by County Councillor Ken Bamford and circulated prior to the meeting. - District Council Report:A very busy year with lots of change. The elections in May 2027 will be for a Unitary Council. A large volume of difficult and contentious planning applications. There is still a lack of 5-year land supply which means there is impact on refusing applications for residential properties.There has been some contentious code of conduct cases. Silver bins are now in full flow, and the food waste bins are the next step.Thanks to all the groups in the village on tsking an interest in local issues. - Public Comments:There was a question as to why Councillors did not declare an interest in the Car Park at the last meeting - it was noted that interests were declared and recorded.A Highways meeting with Parish Councillors has supposedly resulted in some enforcement - this could not be confirmed.It was asked for a change to the wording on the Minutes for the last meeting - this comment was noted. - Standing orders were reinstated.
ANNUAL POLICY & PROCESS
26/27/007
Review and agree the current asset list. - It was unanimously RESOLVED to agree the list as circulated.
26/27/008
Review and agree the annual subscriptions. - It was unanimously RESOLVED to agree the subscriptions as circulated.
26/27/009
Agree forward schedule of meetings for the year. - It was unanimously RESOLVED to agree the schedule as circulated.
26/27/010
Agree terms of reference and membership for the Staffing Committee. - It was unanimously RESOLVED to adopt the terms of reference as circulated and to assign Cllrs Nick Harrison, Gill Thornton (suggested Chair), June Hutchinson as members of the committee.
26/27/011
Review and agree Standing Orders. - It was unanimously RESOLVED to adopt the document as circulated.
26/27/012
Review and agree Financial Regulations. - It was unanimously RESOLVED to adopt the document as circulated.
26/27/013
Review and agree Data Protection Policy. - It was unanimously RESOLVED to adopt the document as circulated.
26/27/014
Review and agree the Complaints Procedure. - It was unanimously RESOLVED to adopt the document as circulated.
26/27/015
Approve a Scheme of Delegation for the Clerk. - It was unanimously RESOLVED to adopt the document as circulated.
MEETINGS
26/27/016
Approve the Minutes for the Parish Council meeting held on 19th March 2026. - It was unanimously RESOLVED to approve the Minutes as circulated with changes to 25/26/159 to remove the inferred ownership of the ca park by the village hall, and with the referred letter to form part of the Appendices to the Minutes.
PLANNING
26/27/017
Review and agree responses to any last-minute planning applications and report any decisions. - There were no last-minute updates.
i)
S26/0040 - Church View Cottage, The Green, Fulbeck, NG32 3JJ - Replacement windows and doors to rear (East) elevation. [Approved] - Noted.
ii)
S26/0320 - Peacock House, Scotts Hill, Fulbeck, NG32 3JU - Section 211 notice to remove Silver Birch tree (T1). [Approved] - Noted.
iii)
S26/0485 - Grange Farm, Land Along Brant Road, Fulbeck Lowfields, NG32 3JB - Agricultural crop and implement store. [Approved] - Noted.
iv)
S26/0511 - Pickers Mallow, Scotts Hill, Fulbeck, NG32 3JU - Section 211 Notice to fell (T1) Fir tree and leave as a low stump. [For Information Only] - Noted.
26/27/018
S26/0661 - Five Acres , Brant Road, Fulbeck, NG32 3JD - S73 application to vary condition 2 (approved plans) of planning permission S24/2102 - Proposed single storey extension to bungalow and replacementof adjoining garage flat roof with new pitched roof. [Deadline: 27/05/2026] - It was unanimously RESOLVED to respond to the application in the following manner: No objection.
FINANCE
26/27/019
Review and agree the Annual Accounts for 2025-26. - It was unanimously RESOLVED to approve the accounts as circulated.
26/27/020
Review and agree the Internal Audit for 2025-26. - The Clerk presented the findings of the Internal Auditor with the following actions identified: - The Clerk will request the auditable documentation of the regular visual checks of the play equipment from the Village Hall & Playing Fields Committee (VH&PFC) prior to the relevant internal audit. - The approved Health & Safety template will be completed by the Clerk. - Draft minutes will be published to the website shortly after being circulated to Councillors. - The Clerk will chase up on the use of the provided Council email addresses. - The Clerk will carry out an annual website accessibility check using the free tool discussed in a LALC round-robin.
26/27/021
Review and agree the External Audit submission for 2025-26, including the Exemption Certificate, Annual Governance and Accountability Return (AGAR) reporting requirements, and exercise of public rights for the period of 3rd June 2026 to 14th July 2026. - It was unanimously RESOLVED to agree the documents as circulated and to sign the forms.
26/27/022
Review and agree the Financial Report for the period. - The Clerk presented the accounts and it was unanimously RESOLVED to approve the accounts as circulated.
26/27/023
Review and approve the Accounts for Payment. - It was unanimously RESOLVED to approve the payments as circulated.
GENERAL
26/27/024
Approve the insurance cover from 1st June 2026. - It was unanimously RESOLVED to renew the insurance as per the renewal notice circulated.
26/27/025
Discuss and agree plans for the litter picking service for Fulbeck Village. - The Expressions of Interests document has been reviewed by two councillors so will now be circulated to all Councillors.
26/27/026
Discuss and agree taking on the grass cutting from Lincolnshire County Council. - County have not provided the relevant information requested of them at the site meeting in March, so the Clerk will need to chase Rowan Smith.- The Clerk will also need to chase the District Council maintenance department for the grounds maintenance details for Lime Tree Close.
REPORTS
26/27/027
Update on legal process regarding the village hall car park. - The legal process is progressing.
26/27/028
Update on insurance claim for subsidence claim on North End Lane Green. - The Clerk requested this is moved to a confidential session.The Chair asked for the meeting to move this item to the end of the meeting and discuss in a closed session which would require the public and press to be excluded due to the confidential matters.
26/27/029
Clerk's report.- A request has been received from the claimants experts requesting a dig for samples on North End Green.- First Aid course being run by LALC on 2nd June.
26/27/030
Environment and biodiversity. - Deferred to the next meeting.
26/27/031
Community Speed Watch and road safety. - A report was provided during the Annual Parish Meeting.
NEXT MEETING
26/27/032
Agree agenda items for Parish Council meeting on Thursday 16th July 2026 commencing 7.30pm. - Solar panels appearing in the village on listed buildings.
Close meeting. - The meeting was closed at 9.48pm.