Agenda - May 2026
Agenda
Welcome and open the meeting.
26/27/001
Agree on the Parish Council Chair for the forthcoming year.
26/27/002
Receive and approve any apologies for absence.
26/27/003
Agree the co-option of a Councillor to the remaining Casual Vacancy and complete relevant forms.
26/27/004
Agree the Vice Chair for the forthcoming year.
26/27/005
Receive disclosures of interests from Councillors on matters at this meeting.
26/27/006
Suspend Standing Orders and allow for Parishioner Questions and Observations and to receive reports from County and District Councillors.
ANNUAL POLICY & PROCESS
26/27/007
Review and agree the current asset list.
26/27/008
Review and agree the annual subscriptions.
26/27/009
Agree forward schedule of meetings for the year.
26/27/010
Agree terms of reference and membership for the Staffing Committee.
26/27/011
Review and agree Standing Orders.
26/27/012
Review and agree Financial Regulations.
26/27/013
Review and agree Data Protection Policy.
26/27/014
Review and agree the Complaints Procedure.
26/27/015
Approve a Scheme of Delegation for the Clerk.
MEETINGS
26/27/016
Approve the Minutes for the Parish Council meeting held on 19th March 2026.
PLANNING
26/27/017
Review and agree responses to any last minute planning applications and report any decisions.
i)
S26/0040 - Church View Cottage, The Green, Fulbeck, NG32 3JJ - Replacement windows and doors to rear (East) elevation. [Approved]
ii)
S26/0320 - Peacock House, Scotts Hill, Fulbeck, NG32 3JU - Section 211 notice to remove Silver Birch tree (T1). [Approved]
iii)
S26/0485 - Grange Farm, Land Along Brant Road, Fulbeck Lowfields, NG32 3JB - Agricultural crop and implement store. [Approved]
iv)
S26/0511 - Pickers Mallow, Scotts Hill, Fulbeck, NG32 3JU - Section 211 Notice to fell (T1) Fir tree and leave as a low stump. [For Information Only]
26/27/018
S26/0661 - Five Acres , Brant Road, Fulbeck, NG32 3JD - S73 application to vary condition 2 (approved plans) of planning permission S24/2102 - Proposed single storey extension to bungalow and replacementof adjoining garage flat roof with new pitched roof. [Deadline: 27/05/2026]
FINANCE
26/27/019
Review and agree the Annual Accounts for 2025-26.
26/27/020
Review and agree the Internal Audit for 2025-26.
26/27/021
Review and agree the External Audit submission for 2025-26, including the Exemption Certificate, Annual Governance and Accountability Return (AGAR) reporting requirements, and exercise of public rights for the period of 3rd June 2026 to 14th July 2026.
26/27/022
Review and agree the Financial Report for the period.
26/27/023
Review and approve the Accounts for Payment.
GENERAL
26/27/024
Approve the insurance cover from 1st June 2026.
26/27/025
Discuss and agree plans for the litter picking service for Fulbeck Village.
26/27/026
Discuss and agree taking on the grass cutting from Lincolnshire County Council.
REPORTS
26/27/027
Update on legal process regarding the village hall car park.
26/27/028
Update on insurance claim for subsidence claim on North End Lane Green.
26/27/029
Clerk's report.
26/27/030
Environment and biodiversity.
26/27/031
Community Speed Watch and road safety.
NEXT MEETING
26/27/032
Agree agenda items for Parish Council meeting on Thursday 16th July 2026 commencing 7.30pm.
Close meeting.