May 2024 Minutes - Annual Parish Council Meeting
Fulbeck Parish Council
Minutes for Annual Parish Council Meeting held on 16 May 2024 at 7.15 PM Location: Village Hall, Lincoln Road, Fulbeck, NG32 3JW
Welcome and open the meeting.
MINUTES
- The meeting commenced at 7.45pm due to the previous Annual Parish Meeting.
- Councillors June Hutchinson (Chair), Peter Hughes, Alix Fane, Ollie Crowder, Rosie Siddans, Nick Harrison, Jane Hodcroft; District Councillor Penny Milnes; Dermot Daly (Clerk); 19 members of the public.
24/25/001 To agree the Chair for the forthcoming year.
- It was RESOLVED as a majority that Cllr June Hutchinson will be the Chair.
24/25/002 To agree the Vice Chair for the forthcoming year.
- It was RESOLVED as a majority that Cllr Peter Hughes will be the Vice Chair.
24/25/003 To receive and approve any apologies for absence.
- There were no apologies.
24/25/004 To receive disclosures of interests from Councillors on matters at this meeting.
- For item 24/25/021 Cllr Peter Hughes declared an interest as Chair of VH & PF Committee.
24/25/005 To suspend Standing Orders for this item to allow for Public Comment and hear reports from County and District Councillors.
- Standing Orders were suspended for this item. It was indicated that recordings should cease for this item.
- Pottergate Road issues – an item for the County Councillor.
The District Councillor's report (in brief):
- Supporting the Biodiversity initiative.
- Waste collections – purple bin yielded 99% - silver bin rejections have been an issue resulting in abuse of operatives, the service was suspended, 30% -> 17%, it has restarted with a ‘whoops tag’ but the tag is unticked, next round will be rejections, possibility with a number of wrong items being allowed.
- There was a suggestion of a simple sticker to be provided for inside bins.
- The Arnhem Trail has been put together as an initiative.
- The SKDC Local Plan consultation is in flight – further consultations will happen subsequently.
- Economic Development Strategy being formulated.
- SKDC Prosperity Fund is still open.
MEETINGS
24/25/006 To approve the Minutes for the Parish Council meeting held on 14th March 2024.
- It was RESOLVED by a majority to accept the Minutes as circulated.
ANNUAL POLICY & PROCESS
24/25/007 To agree the creation of a staffing committee, including the terms of reference, and the members of the committee.
- It was RESOLVED by a majority that the Committee be formed with Cllrs June Hutchinson, Peter Hughes, and Nick Harrison as the members.
24/25/008 To adopt updated Standing Orders.
- A proposed statement for delegated Clerk authority should be added for responding on planning matters under tight timescales.
- It was RESOLVED unanimously to include the delegation change and to agree the Standing Orders.
24/25/009 To adopt updated Financial Regulations.
- It was RESOLVED unanimously to accept the Financial Regulations as circulated.
24/25/010 Review and agree the current asset list.
- It was RESOLVED unanimously to accept the Asset List as circulated.
- The insured figures need to be checked.
24/25/011 To review and agree the insurance cover for 2024-25.
- It was RESOLVED unanimously to accept the Insurance cover as circulated.
24/25/012 To review and agree the annual subscriptions.
- It was RESOLVED unanimously to accept the annual subscriptions list as circulated.
24/25/013 To adopt an updated Complaints Procedure.
- It was RESOLVED unanimously to investigate how the internal route for Councillors via LALC can be added in and defer the approval to a later meeting.
24/25/014 To adopt an updated Data Protection Policy.
- It was RESOLVED unanimously to accept the Policy as circulated.
24/25/015 To adopt a Freedom of Information Policy.
- It was RESOLVED unanimously to accept the Policy as circulated.
PLANNING
24/25/016 S24/0655 - South End, 29 Washdyke Lane, Fulbeck, NG32 3LB - Widening of existing vehicular access, rebuilding entrance wall, and new flat roof to side extension, following partial demolition of side extension. [Deadline: 17/05/2024]
- It was RESOLVED unanimously to not object to this application.
24/25/017 S24/0777 - Asher Swimpool Centre Ltd, Lincoln Road, Fulbeck, NG32 3JP - Intention to install electronic communications apparatus. [Deadline: 31/05/2024]
- It was felt that there is a need for further information to make a decision. The Chair offered to find out further information, however this will probably miss the response deadline.
24/25/018 To agree actions relating to the response to the South Kesteven District Council Local Plan Review - Village Services and Facilities Survey 2024.
- The Council had no specific views on the Review at this point in time.
BIODIVERSITY & WILDING
24/25/019 To agree the position of the Parish Council on Biodiversity and Wilding and to agree related actions.
- It was felt that there may be a need to erect signage on church green (following agreement with PCC).
- It was RESOLVED by a majority that Cllr Rosie Siddans is to be a representative communicating with PCC and to bring proposals to the Council.
- It was RESOLVED by a majority to request grass cutting contractors to not cut the west side of church green until further notice (where this will not impact on the financial element of their overall contract).
- It was RESOLVED to organise an extraordinary meeting for 13th June 2024, to fit in with the annual financial approvals.
- It was RESOLVED to agree the reduction in mowing to statutory 1m strip on A607 main road.
FINANCE
24/25/020 To review the Financial Report for the period.
- The Clerk presented the circulated report.
- It was RESOLVED unanimously to accept the report as circulated.
24/25/021 To review and approve the Accounts for Payment.
- It was RESOLVED unanimously to approve the payments as circulated.
24/25/022 To agree to transfer to the Unity Trust banking facility, with a Current account and associated Business Reserve account.
- It was RESOLVED unanimously to approve the creation of a Unity Trust banking facility and to transfer the funds from the current Virgin Media and Melton Building Society accounts.
24/25/023 To consider the grant application for the Village Hall & Playing Field.
- It was RESOLVED unanimously to approve the grant as circulated.
24/25/024 To discuss and agree whether the Council is to support repairs to the Church Clock and to what extent.
- It was RESOLVED unanimously to provide £500 toward the Church clock repairs.
GENERAL
24/25/025 To agree how the Council is to respond to the 'Lincolnshire Moves: Your voice, your roads' survey.
- It was noted that the survey is now closed.
24/25/026 To report on, discuss, and agree related actions to local road and traffic issues.
- Cllr Ollie Crowder reported that there are still speeding issues; there is possibly a lack of signage - large speed limit reminder signs are being investigated; whether risk can be reduced by introducing Deer warning sign; and discussions will continue to fact find with the key contact at the principle Authorities prior to any constructive proposal(s).
24/25/027 To discuss and agree whether to accept the offer of a presentation for Fibre rollout plans by Quickline.
- It was RESOLVED by a majority to decline the offer.
NEXT MEETING
24/25/028 To consider agenda items for the next meeting on Thursday 11th July 2024 commencing 7.00pm.
- Complaints procedure.
- Communications policy.
- Possible action for damaged TPO tree.
- Wi-Fi availability at the Village Hall.
- Recording of meeting and retention.
LEGEND
Close meeting.
- There being no further business the meeting was closed at 9.54pm.
FPC - Fulbeck Parish Council
LALC - Lincolnshire Association of Local Councils LCC - Lincolnshire County Council
LRSP - Lincolnshire Road Safety Partnership LWT - Lincolnshire Wildlife Trust
PCC - Parochial Church Council
SKDC - South Kesteven District Council VH&PF - Village Hall and Playing Field