September 2021 Agenda (15th)
Fulbeck Parish Council Meeting Minutes
Date/Time: Wednesday 15th September 2021.
Location: Village Hall, Lincoln Road, Fulbeck, NG32 3JW
Present: Mr S Caunt, Chairman; Ms Ann Sampson Vice Chair, Mr D Morison; Mr G Greenhalgh; Ms Jane Hodcroft; Mr J Fane; Mr P Hughes.
In Attendance: District Cllr Penny Milnes; Mrs K Elson (Clerk); 6 members of the public.
Absent: None
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To be actioned by. |
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The chairman welcomed everyone to the meeting.
A member of the public queried if the Parish Council had any further information about the housing development on South Heath Lane. Chairman - The council have not been advised of any further plans for the site. Second point raised - The South Heath Lane chicken farm has put planning permission in for a third quail shed. Concern about the increase in traffic and pollution caused by a third shed. Chairman - The parish council has not yet received the planning permission. A member of the public has a bench to donate to the village and would like permission for the bench to be placed on the green on the Highstreet. Chairman - This will be put on the November agenda for discussion at the next meeting.
Cllr Fane declared an interest in the planning application S21/1577 and item 11 as this is set up by his daughter.
It was proposed by Cllr Morrison, Seconded by Cllr Sampson, and agreed by all. It was therefore RESOLVED to sign and adopt the minutes from the extraordinary meeting held on Monday 21st June 2021.
It was proposed by Cllr Sampson, Seconded by Cllr Morrison and agreed by all. It was therefore RESOLVED to sign and adopt the minutes from the meeting held on Monday 12th July 2021.
The Parish Council have not received a complete report from ROSPA (MUGA Part missing), therefore do not authorise the payment of the ROSPA invoice until the full report is received. Total invoices to be paid: £921.75
The clerk stated that accounts were out by approx £330, but discovered that two cheques had not been cashed, this accounted for £330. However the clerk still found the accounts were out by £8.15 and needs to investigate further as to why there is £8.15 more in the books than in the accounts. 7. Planning Matters Planning Applications Received:
Location: Manor Farm House, The Green, Fulbeck, Lincolnshire, NG32 3JJ Comments by 16th September. No Objections by the Council. Planning Applications Determined:
Location: Brick Cottage, High Street, Fulbeck, NG32 3JT Planning permission granted: 22nd July, 2021.
Location: The Old Farm House, Washdyke Lane, Fulbeck, NG32 3LB Consent granted: 22nd July, 2021.
Location: Fulbeck Hall,Lincoln Road, Fulbeck, NG32 3JW Work allowed: 23rd July, 2021.
Location: Washdyke Farm, Lincoln Road, Fulbeck, NG32 3HY. Work allowed: 31st August, 2021.
Location: Walled garden, North End Lane, Fulbeck, NG32 3JR. Work allowed: 24th August, 2021.
Location: Manor Stables, Lincoln Road, Fulbeck, NG32 3JN. Planning permission granted: 31st August, 2021.
Location: Manor stables, Lincoln Road, Fulbeck, NG32 3JN. Consent granted: 31st August, 2021. 8. Highway Matters. LCC do not have the budget this year to provide HGV signs at the end of Pottergate. Permission not granted to move the 30mph sign further up the hill. 9. Correspondence.
The PC has notified LCC and SKDC about this matter. Cllr Fane arranged 18 months ago to cull some of the wild deer, as they were getting out of hand. Because of the location it is incredibly difficult to keep the numbers down safely.
The parish council already has a defibrillator and does not need another. 10. To discuss whether to place more dog bins around the village. The Chairman would like a volunteer to locate where to place new bins and correspond with SKDC to empty them. The District Councillor will speak to SKDC re. number of bins allowed and whether they will be emptied by SKDC before deciding on locations It was concluded that Cllr Morrison would put a post on the village Facebook page to ask for residents suggestions, of where dog waste bins should be placed around the village. 11. To discuss whether the Parish Council agrees to place a link on the Parish website to the, ‘Fulbeck Housing and Local and Employment Needs Survey for Fulbeck Parish’. The Parish Council had not received the results link.. 12. To resolve whether to adopt the following policies and procedures:
It was agreed that an amendment to the draft communications policy was to be made - ‘Letters and emails are to be acknowledged within 10 days of receipt.’ It was then proposed by Cllr Sampson, Seconded by Cllr Greenhalgh, all agreed and therefore RESOLVED to adopt the draft Communications policy with the added amendment.
It was noted that the only social media that the parish council has any involvement with is Facebook. Before a post is put on Facebook by the parish council the contents of the post will be agreed at an ordinary meeting of the parish council. The parish council also has a website.
All councillors happy with the complaints procedure, no changes required.
It was proposed by Cllr Sampson, seconded by Cllr Greenhalgh, all agreed and therefore RESOLVED to adopt the draft Communications Policy, the draft Social Media Policy and the draft complaints procedure. 13. To receive the Tree Inspection Report and consider the three quotes to carry out the required work. Three quotes had been requested by the clerk to three separate companies with a closing date of the 10th September. Two of the companies have replied with quotes by the closing date. The parish council discussed if this had been budgeted for. After some discussion it was concluded that it had not been budgeted for, but as the works are urgent this would be paid for out of the reserves. After further discussion it was proposed by Cllr Morison, seconded by Cllr Sampson, all agreed and therefore RESOLVED to go ahead with the quote of £1200 from Simpsons. 14. To consider the change of meeting day from the second Monday of the month to the first monday of the month. Due to the clerk being appointed to another Parish, which has monthly meetings on the Second Monday of the month and is unable to move this day. It was proposed by Cllr Sampson and seconded by Cllr Hodcroft, all agreed and therefore it was resolved to change the meeting day to the first Monday of the month.
15. To consider whether to join the LALC training scheme. (ATS fees £85 + VAT) Current fees for 4 courses for the year are: £90 + VAT. It was concluded that if the parish council sign up to the Annual Training Scheme then they would save £5. It was therefore proposed by Cllr Hodcroft, seconded by Cllr Sampson and therefore RESOLVED to join the LALC ATS for 2021/22. 16. To receive an update on the tree preservation order project. No update. 17. To discuss the damage to the war memorial, and consider the action to be taken to Repair it. After some discussion, it was concluded that the parish council would look into replacing the damaged hedge around the war memorial with a stone wall. Quotes will be obtained for the November meeting. Cllr Hodcroft will work on this project. 18. To consider the offer of funding for play equipment for teenagers on the playing field. Cllr Morison discussed that a resident was happy to fund the playground equipment and installation. The following point were discussed:
It was concluded that more information was needed for the parish council to make a decision. A report will be put together for the next meeting for the parish council to make a final decision. 19. To receive the 2021 ROSPA play park report and consider the action to be taken. Cllr Hughes will look at the principal issues of the report and report back at the next ordinary meeting of the council with costs. Cllr Hughes will also write to ROSPA about the depth of the surface and the Girospiral. 20. District Councillors Report - Update from DC Milnes on outstanding matters. 9 Ash Close the hedge will be dealt with by the SKDC team who are doing the work on the property and the housing officer will take up the issue about poor parking. Planning department; the planning report is nearing completion. An open planning meeting will be on the 27th September, members of the public are welcome. Downtown application for a designer outlet center has been approved at the planning committee. A neighbourhood plan for Fulbeck - can outline how the residents/pc would like the character of the village to be protected and put in design guidelines etc… 21. County Councillors Report - Update from CC Maughan on outstanding matters. County Councillor Maughan has sent his apologies. 22. Village Organisations Report - Village Hall and Playing Field Committee. The first car boot sale was in July, this was a bit slow to start with but the August and September car boot sales were back to normal. Total taken over the three months was £752.60p. The additional equipment will be discussed at the next Village Hall Committee meeting. 23. Matters for urgent discussion only. None. The date of the next meeting is Monday 1st November at 7.30pm The Chairman declared the meeting closed at t 9.43pm |
Clerk Chairman Chairman 2 Signatories Clerk Cllr Greenhalgh Cllr Morison Clerk Clerk 2 Signatories Cllr Hodcroft Cllr Hughes |
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