2019 Parish Council Minutes of Meetings

FULBECK PARISH COUNCIL

Notes of Parish Council Meeting – 7th January 2019

Present: Councillors Sampson (Chairperson), Caunt, Fane, Greenhalgh, Hughes and Morison. Parish Clerk, Carol Tointon.  There were 4 members of the public present including DC Sampson.

1.   Apologies for absence – Cllr Buck and CC Maughan

2.   Chairperson’s Remarks: The Chairperson welcomed everyone to the meeting.

3.   Declaration of interest: Cllr Morison declared an interest in item 7b as his wife is the litter picker.

4.   Approval of the notes of the last meeting of the Parish Council.  The notes of the last meeting had been circulated to all Councillors.  It was proposed by Cllr Hughes and seconded by Cllr Morison that these notes be accepted as a true record of the Parish Council meeting held on the 12th November 2018.

5.   Adjournment of business for public questions.

6.   Reports on matters outstanding

a)   Fulbeck Karting Club

DC Samson reported that the Karting Club should let South Kesteven District Council know their list of events for the forthcoming year.  In addition the farmer who bought the land was entitled to 14 days of activities per year, which was mostly motor cross.

Cllr Caunt asked if in the original conveyance of the land there were restrictions mentioned and also a search of the Land Registry might reveal some relevant information.  DC Sampson stated he would investigate further and look through the Conditions of Sale when the land was sold.  He also stated he was meeting again with the Planning Enforcement Officer.

Action: DC Sampson

b)   Road surface on Pottergate Road and Highways in Fulbeck including Brant Road

DC Sampson that he had met with CC Maughan and Mr R Smith of Highways Department, Lincolnshire County Council on the 7th December 2018 and gave a resume of the meeting.  It was noted that as Brant Road leading to Waterloo Farm was in such a bad state of repair it was not possible for it to be patched and would have to be included in the schedule of works. 

c)   Community Speed Watch

It was noted that Caythorpe Parish Council did not wish to participate with the joint purchasing of equipment and that a reply was still awaited from Leadenham Parish Council.  Although a level of interest had been expressed by people willing to be volunteers on the project doubt was expressed as to whether it would materialise to commitment when up and running.

It was agreed that the Clerk should ask Leadenham Parish Council if they were interested in participating in the programme and to share the cost of the equipment.

Action: Clerk

In the meantime Cllr Morison had investigated the cost of a reactor sign to be sited at North End and informed the meeting that a battery powered sign would cost £1750.  He undertook to make further enquiries into the ongoing maintenance costs.

Action: Cllr Morison

It was agreed that the Clerk should contact Carlton Scroop Parish Council to ascertain if it was possible to borrow their equipment.

Action: Clerk

d)   Tree Survey

It was noted that the work identified on the dead and dangerous tree exemption (S18/1934) was to be carried out on the 9th January and the other work highlighted on the tree survey (S18/1935) would be the 30th January.

e)   The Ribbon of Remembrance at International Bomber Command Centre, Lincoln

Cllr Fane stated that he would leave this in abeyance as there were other pressing issues.

f)   Stile leading onto the Playing Field

It was noted that this work had been done.

g)   New building – Richmond House, Brant Road

DC Sampson reported on his visit to Brant Road and confirmed that no application for planning permission had been submitted and that he had referred the matter to the Enforcement Officer.

7.   Financial Matters

a)   Financial Report – The Clerk reported that the balance is currently £15,627.17, including in the General Account £10,540.97, £3896.25 in the Playing Field Account, £600 in the Election Fund and £400 in the Playing Field Reserve and -£189.95 in the Defibrillator account.

b)   Accounts for payment – there was one invoice for payment.

Action: Clerk/Cllrs with signature authority

It was proposed by Cllr Hughes and seconded by Cllr Greenhalgh that the invoice be paid.  All were in agreement.

c)   Payments Made: The Clerk reported that the following payments had been made since the previous meeting.

d)   Payments Received

e)   Precept 2019/20

The Clerk outlined the Analysis of Expenditure and Budget tables which had been circulated prior to the meeting and pointed out that the annual grant from central Government has now been reduced to zero.  In addition Cllr Hughes had circulated a paper detailing when the playpark had been built and the maintenance cost over a 10 year period.  He also highlighted that other items of equipment might need replacing/repairing and that consideration should be given to setting aside further funds for the total replacement of the equipment in the future.

After considerable debate the Chairperson proposed that the precept should be raised to £7400, an increase of 8.4%.  This would include an additional £400 per annum being set aside in the Playing Field Reserve.  This was seconded by Cllr Morison.  All were in agreement.

8.   Planning Matters

a)   Planning Applications Received – PL/0133/18 – change of use of waste glass processing plant and ancillary material’s open storage compound to allow the combined processing of waste glass and recovered C & D aggregates at Mid UK Recycling.  No representations were put forward.

S18/1230 – Scoping Opinion for development.  Installation of water supply pipe – land south of Byard’s Leap to Harrowby Lane, Grantham.  No representations were put forward.

b)   Planning Applications Determined – S18/1754 – work to trees at Hillside House, Lincoln Road.  Work allowed 7/12/2018.

S18/1935 – Work to trees, Village Hall Green.  Work allowed 27/11/2018.

S18/1932 – Work to trees – The Reading Room Cottage, High Street.  Work Allowed 26/11/2018.

S18/1272 – single storey extension to 2 South Heath Lane.  Granted 12/11/2018.

9.   Highway Matters

a)   Footpath at the side of the A607 from Washdyke Lane to Victoria Farm

It had been highlighted by a resident of Fulbeck that the above footpath had vegetation growing over it and that it was restricting access for mobility scooters or someone pushing a pushchair/pram.  It was agreed that a letter should be sent to the LCC asking for action to be taken as soon as possible.

Action: Clerk

With regard to the ‘Big Clean’ from South Kesteven District Council undertaking the work DC Sampson informed the meeting that they will not go beyond the 30 mph sign.

b)   Overhanging Hedge at a Blind Corner in Fulbeck

A resident of Caythorpe had submitted a letter stating that the above hedge was causing road safety problems as traffic had to swerve to avoid the hedge.  The Chairperson agreed to send a letter accordingly.

Action: Chairperson

10.  Correspondence- The Clerk notified the members that correspondence had been received as attached to the notes of the meeting.

11.  Safeguarding Policy and Equality Policy

The policies had been circulated prior to the meeting.  It was proposed by Cllr Hughes and seconded by Cllr Fane that these be adopted.  There was general agreement with one abstention.  

Action: Clerk

12.  Noticeboard for Village Hall

One quotation had been received and circulated from Earth Anchors for the sum of £344 plus £35 carriage and VAT.

In the meantime another quotation from Greenbarnes Ltd had been received via e-mail for the sum of £802.76 plus £42.25 carriage and VAT.

The Clerk had looked at other companies and could not find a cheaper quotation.

It was proposed by Cllr Morison and seconded by Cllr Fane that we accept the quotation from Earth Anchors but exclude the option of converting to a pin able board instead of magnetic.  This would result in a saving of £75.  All were in agreement.

Action: Clerk

13.  District Councillor’s Report – matters raised included:

DC Sampson was pleased to report that the work to the car park at Lime Tree Close had been completed and to a high standard.  The residents had agreed amongst themselves the allocation of the car spaces.

He also gave an up-date on the main budget setting at South Kesteven District Council.

14.  County Councillor’s Report

As CC Maughan had been unable to attend the meeting through circumstances beyond his control he had subsequently circulated a paper on the latest current issues at Lincolnshire County Council.

15.  Village Organisations’ Report – Village Hall and Playing Field Committee

Cllr Hughes was pleased to report that the Christmas Party had been a success and had made a profit.

16.  Matters for Urgent Discussion

17.  Public Comments – the meeting was adjourned to give members of the public an opportunity to make comments.

Date of next meeting – Monday 11th March 2019 at 7.30 p.m. in the Village Hall.

The meeting concluded at 9.25 p.m.